York County Community Foundation
July 30, 2021
14 West Market Street, Pennsylvania
Job Type
Contact Name
Mary Kay Bernosky


The Development Administrator provides administrative support to the Vice President of Development and the Development Department and is required to perform the responsibilities of the position diligently in a timely manner and with strict confidentiality. Proficiency working with MS Office and relational databases, strong organizational skills, and the ability to communicate well are essential to the success of the position. The Development Administrator works collaboratively in a team environment with all members of the Community Foundation staff.
The position requires a professional commitment to the importance of donor relations and a strong service orientation to donors and the professional advisor community in York County. A clear understanding of the vision and mission of the Community Foundation is required.

Reports to: Vice President of Development

Position Responsibilities aligned with YCCF’s mission:
Engaging Donors
• Provide administrative support to the Vice President of Development and Gift Planning Officer relating to the daily operations and activities of the Development Department
• Respond to donor and prospect inquiries and assist them in navigating online system
• Prepare donor and prospect information packets and donor fund documentation
• Per the direction of the Vice President or Gift Planning Officer, coordinate the administrative functions related to the establishment of endowed funds, including fund agreement creation, securing signed documents, database set up
• Per the direction of the Vice President or Gift Planning Officer, assist in the coordination of functions related to the establishment, administration, and on-going monitoring of bequest and estate gifts, including fund set-up, administration and tracking of status
• Help coordinate donor events, professional advisor breakfast or other development activities
• Provide administrative support for the 1749 Legacy Society including maintaining records and coordinating outreach to Society members
• Provide for the administration of gifts and the preparation of acknowledgments and tax receipts for gifts
• Provide administrative support for the Resource Development Committee and other development committee related activities including preparation for meetings, meeting coordination, meeting minutes, and other related activities and responsibilities
• Review daily news obituaries to maintain database and coordinate expressions of sympathy to stakeholders
• Coordinate congratulatory and sympathy correspondence and greetings to stakeholders
• Provide prospect research for the Vice President of Development, Gift Planning Officer and President as needed

Providing Community Leadership
• Assist with outreach activities to professional legal, tax and financial planning advisor community, assuring that the Foundation is positioned to effectively steward permanent plans
• Maintain professional advisor database and coordinate meetings for introduction
• Maintain professional advisor database and tracking system to assure appropriate visits and contact by staff and board
• Maintain planned giving prospect/donor database and tracking system to assure appropriate visits and contact by staff and board
• Maintain planned giving/donor prospect hard files and filing systems to assure continuity and accessibility for management workflow
• Maintain professional advisor hard files and filing systems to assure continuity and accessibility for management workflow – particularly client donor prospect cultivation and planned giving pipeline
• Participate in YCCF community volunteer activities when possible.
• Produce periodic reports on giving trends from YCCF database to inform development strategy and to report to YCCF Board of Directors

Investing in High-Impact Initiatives
• Relate with professionalism, courtesy, and responsiveness to the Community Foundation's constituencies and general community and maintain confidentiality in all matters
• Provide administrative support of Foundation special events in coordination with Departments and Marketing & Communications Department
• Provide administrative support to Women’s Giving Circle (including meeting room reservation, set up, event RSVP & registration, cashbox, and nametags, membership renewal and tracking, and recruitment mailings)

Building Endowment for Future Generations
• Process all gifts to the Foundation and generate thank-you acknowledgement letters
• Assist in the implementation of the Foundation annual giving appeal program
• Track gift pledges and coordinate reminders
• Periodically produce reports for fund holders
• Maintain weekly gift history report
• Produce and distribute weekly donor engagement report
• Produce and distribute quarterly Resource Development Committee and Board contact assignments

Additional duties
• Providing back-up support for front desk telephone and visitor coverage
• Other duties or projects as assigned by the Vice President of Development or the President

Please submit cover letter, resume, salary requirements and three professional references to:
Mary Kay Bernosky, Esq.
Vice President of Development Officer
York County Community Foundation
14 West Market Street
York, PA 17401
No telephone calls.

General Requirements & Skills

Skills Required
• Excellent customer service and telephone etiquette
• Attention to detail
• Excellent organizational skills
• Ability to multi-task
• Ability to work independently
• Computer skills, i.e., Word, Excel, Outlook
• Associates Degree or equivalent experience, paralegal qualifications preferred
• Commitment to outstanding customer service
• Demonstrated capacity to work with diverse stakeholders
• Knowledge of York County community
• Commitment to standard office schedule with commitment to participation in Community Foundation events on occasional evenings or early mornings
• Ability to access reliable internet for remote work as needed

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