Position Summary

The Juvenile Deputy Clerk Court is a duly sworn designee of the elected Clerk scheduling court events, attending and documenting court proceedings, drafting/processing orders requiring a high level of knowledge regarding court and courtroom operations and the Common Pleas Case Management System (CPCMS) to include – CPCMS navigation, case creation, recording case details/participants, docketing, recording outcomes, scheduling delinquency and dependency cases, and driver license forms processing.

Essential Duties and Responsibilities

Office

• Identify documents, create batch headers and prepare filings for imaging
• Keep work area neat and clearly organized
• Clock-in, docket, record all motion/petitions filed, submit petitions/motions to judge
• Service copies and all orders to parties as directed. (District Attorney, Defense Attorney, Juvenile Probation, Public Defender, and Sheriff.)
• Docket all court activities and juvenile calendar data into web-based statewide Common Pleas Case Management System (CPCMS).
• Correspond with judges' judicial assistants and law clerks
• Prepare notes and files for all criminal proceedings
• Prepare, certify and submit appropriate documentation and forms to PennDOT
• Maintain court files/folders and keep case paperwork in order
• Image Documents, maintain records in the file room and accurately file paperwork numerically by year and case type
• Clock, sort and process incoming mail
• PC knowledge including Microsoft Office products and general office machines
• Other reasonable duties as assigned by Supervisor.

Court

• Knowledge of courtroom procedures and terminology specific to Dependency (DP) and Juvenile (JV) docket types
• Attend all JV and DP court events to include Masters hearings as scheduling allows
• Capture outcomes for both juvenile dispositions and dependency determinations on form orders within CPCMS
• Review orders for completeness and accuracy
• Record attendance of all case participants present in Court within CPCMS to ensure accurate statistical reporting to the Office of Children and Families in the Courts
• Manage exhibits
• Swear-in all witnesses
• Obtain and be responsible for chain-of-custody for all evidence from hearings (drugs, money, weapons, etc.)
• Function as procedural and operational liaison, in the courtroom, between Judges, attorneys and case participants
• Responsible for accurate court notes/minutes.
• Adjust and maintain working knowledge of changing technology