POSITION SUMMARY

The Bilingual Legal Assistant will be trained in all facets of the PA Supreme Court Orphan’s Court Rules with regard to receiving, processing, indexing and filing a multitude of Orphans’ Court legal documents along with Title 42 Domestic Relations Statute, as well as the Title 20 Probate, Estate and Fiduciaries Code.  The Bilingual Legal Assistant is responsible for processing all applicable documents related to the following legal issues to include but not limited to: Petitions for Adjudication of Incapacities, Guardians of a Minor, Wrongful Death, Releases, Family Settlement Agreements, Answers, Claims, Objections, Disclaimers, Power of Attorneys, Settlement of Small Estate, Subpoenas, and miscellaneous filings, interviewing marriage applicants and issuance of marriage license, and issue certified copies of marriage licenses.  In addition, the Bilingual Legal Assistant is responsible for processing any other legal documents that would be deemed necessary or appropriate under the statutes for the Clerk of Orphans’ Court to perform the Judicial Duties of the office.  Emphasis will be put on providing excellent customer service to self-represented petitioners, attorneys, court related departments and the general public.

ESSENTIAL REQUIREMENTS

• Bilingual; assist Spanish-speaking members of the public through interpretation and assistance
• High School Diploma required – Paralegal certificate or Associate’s Degree, primarily in Paralegal studies, preferred
• Must be a team player and be able to work closely with a co-worker
• Must possess excellent communication skills including professional verbal and written communications Ability to understand and apply Title 42 Domestic Relations Statute
• Must possess knowledge of operation of personal computers, to include Microsoft Word, Outlook, case management database software, and other general office equipment
• Must possess accurate computer and data entry skills
• Ability to understand and apply PA Supreme Court Orphans’ Court Rules and Title 20 Probate, Estate and Fiduciaries Code
• Ability to understand the PA Inheritance and Estate Tax

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for excellent customer service. Greets and assists customers at counter, on telephone, and on virtual meetings.
• Responsible for working respectfully with both attorneys and non-attorney customers.
• Responsible for interviewing marriage license applicants and issuing the license per Domestic Relations Code Title 23.
• Processes marriage certificates; researches and issues certified copies of marriage licenses.
• Collects fees per Order of Court 42 P.S. Section 21032.1 and posts to correct account.
• Accepts and processes documents and petitions for Orphans’ Court.
• Provides information to clients on the procedure to obtain birth and death records.
• Processes and distributes U.S. mail and interoffice mail to coworkers.
• Processes mail in Orphans’ Court, i.e. petitions filed with the Court, releases, family settlements, motions, and certified copies of marriage licenses.
• Processes Small Estates after audit on behalf of Orphans’ Court.
• Processes inheritance tax assessments and documents from PA Dept. of Revenue.
• Assists with scanning Orphans’ Court daily work and backup for Register of Wills scanning.
• Prepares and maintains file folders for Orphans’ Court and Adoptions; files file folders.
• Assists in reconciling daily report and daily deposit when needed.
• Participates in office cross training with Register of Wills office procedures.
• Works in other positions as needed; other reasonable duties as assigned by supervisor.