POSITION SUMMARY

The Court Clerk is responsible for the timely processing of all civil litigation filed in the
York County Prothonotary’s Office. The Court Clerk position requires a high level of
knowledge regarding the Civil Court Case Management System CountySuite and Civil
Court procedure to include CountySuite case creation, processing, indexing and filing of
legal documents, recording case details, docketing, recording outcomes, maintaining
accounting records, attend and document court proceedings, audit files for accuracy and
ensure consistent records are kept at all times. Emphasis will be put on providing
excellent customer service to self-represented litigants, attorneys, court related
departments and the general public.

ESSENTIAL REQUIREMENTS

• High School Diploma or equivalent.
• Familiarity with the operation, daily maintenance, and troubleshooting of office equipment such as: personal computers, laser printers, scanner, copy and fax machines and multi-line telephones.
• Proficient with Microsoft Word, Excel, Adobe and Outlook.
• Whether in person or by telephone, required to interact with the public, other
  departments, court offices, and co-workers in a congenial, efficient and
  responsible manner.
• Must possess good time management skills.
• Must have the ability to think through, reason, and utilize common sense in
  working with diverse individuals and have the ability to exercise mature judgment.
• Ability to understand, apply and follow PA Rules of Civil Court Procedure, York
  County Local Rules, the York County Policy Manual and Prothonotary Office
  Policy.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Accept, image, docket, process and file all civil litigation pertaining to the York
  County Court of Common Pleas to include, but not limited to, the following case categories: appeals, civil suits, conciliation, custody, divorce, judgements, mental health, older adult, subpoenas, tax liens, tax upset filing and writs.
• Familiarity with the Civil Court Case Management System CountySuite and
  York County Court of Common Pleas Family and Civil Court procedure.
• Attend and document Family and Civil Court hearings to include announcing
  and swearing in the Jury panel, administers oaths to witnesses, receive, document and take into custody exhibits that are admitted in court and record outcome of the trial.
• Function as procedural and operational liaison, in the courtroom, between
  Judges, attorneys and case participants.
• Serve and file court orders and issue subpoenas.
• Prepare, serve and file award and oath for Arbitration panel.
• Maintain detailed and accurate accounting records when collecting fees to
  include: Clerk of Court cost and fines for civil cases filed in Prothonotary’s
  office, filing fees, rent payments and wage attachment fees.
• Audit files for accuracy and ensure consistent records are kept at all times.
• Process passport applications.
• Knowledge of courtroom procedures and terminology specific to civil cases.
• Prepare and audit files for Judge’s review.
• Research and issues certified copies of divorce decrees.
• Process records requests for files stored in Archives.
• Correspond with various Court Offices to include Sheriff’s Office, Judges,
  judicial assistants, law clerks and others.
• Possess the ability to handle sensitive and confidential information.
• Provide prompt, courteous and professional customer service at filing counter
  and over the phone to self-represented litigants, attorneys, court related
  departments and the general public.
• Other reasonable duties as assigned by Supervisor.

Requirements are representative of minimum knowledge, skills, and abilities. To perform this job successfully, the incumbent will possess the ability or aptitude to
perform each duty proficiently, and comply with York County policies and procedures, as outlined in the York County Employee Handbook.