County of York
Published
November 18, 2021
Location
York, Pennsylvania
Contact Name
Luana Taylor

Description

Position Summary

The Prison Support Services Manager is a supervisory position that reports directly to the Warden.   This position is responsible for the overall management and supervision of the office staff, personnel scheduling & records, budget, purchasing, billing, and work release accounting procedures.  Develops the budget in coordination with the Warden.

Essential Duties and Responsibilities

  • Directly responsible for supervision of clerical staff of the Prison.
  • Responsible for personnel scheduling for the entire Prison in conjunction with Security and Operations.
  • Represent the administration in contract negotiations with the bargaining units.
  • Supervise the payroll process and verify payroll before submission.
  • Responsible for employee records including time and attendance, and disciplinary records.
  • Manage work release accounting to complete financial statements and file appropriate reports with any agency involved in the process, and calculates disbursements to other county agencies.
  • Responsible for the maintenance and accounting software for work release inmates.
  • Responsible for the distribution of funds to the appropriate accounts for the work release program.
  • Oversees preparation of audit paperwork for distribution to the Controller’s office or outside audit firm.
  • Monitor overtime and prepare billing for ICE for payment.
  • Prepare financial reports for board payments, dates of incarceration, and inmate pay using the Prison’s financial accounting system.
  • Manage the inmate telephone system to include receipt of payments, maintenance of contract, and call blocking.
  • Oversee inmate telephone revenue and inmate commissary fund accounts to include monitoring expenses and preparing a monthly report for Prison Board.
  • Coordinate inmate garnishments for state, domestic relations through work release.
  • Develops the budget in coordination with the Warden
  • Monitors budget implementation and spending.
  • Oversee purchase and billing procedures to include review and reconciliation of purchase orders for correct account code and final sign-off on invoices.
  • Resolve complaints made by the general public regarding inmate welfare, medical issues, and monetary issues, and sees through resolution or forwards for appropriate action.
  • Recommend changes in office policy.
  • Participate in goal setting for office staff
  • Prepare prison Boards Report with regard to average inmate population, budget, food costs, and detainee rate.
  • Responsible for determining computer security levels for employee database, inmate database and office software.
  • Perform other duties as assigned by supervisor.

Essential Requirements

  • Bachelor’s Degree in Business or Accounting or equivalent experience in an office setting.
  • Three years supervisory experience.
  • Budget development and oversight experience.
  • Strong organizational skills
  • Strong Microsoft Office skills
  • Ability to manage employees
  • Must be computer literate and proficient in standard computers applications.
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