A Unit Secretary is responsible for performing clerical duties in support of Probation Officers in the Department of Probation Services.  A unit secretary is responsible to track and process parole plans, detainers, violation reports, Gagnon I and Gagnon II and presentence investigation reports.  This involves entering data into the Probation Department case management program; sending, monitoring and retrieving documents to the assigned Judge; and processing to the York County Prison and Clerk of Courts.  Other duties may be assigned by the Support Staff Supervisor, Office Manager and/or Probation Officer.  

• Track and process essential paperwork created by assigned probation officers including parole plans, detainers, violation reports, Gagnon I and II hearing paperwork, closings and presentence investigations.
• Log essential information to track completion and location of paperwork in the Probation Department Case Management System.
• Complete transfer paperwork for individuals sentenced in York County but living in another County.
• Enter correct sentencing information into the Probation Department Case Management System
• Complete ARD Dismissal paperwork.
• Complete assigned scanning of essential paperwork into the department LaserFiche system.
• Cover front reception area as assigned.
• Complete daily mail run twice daily.
• Complete daily Judge run twice daily.
• Attend monthly unit meetings with Probation Officers and Support Staff Manager.
• Attend all required Probation Services or other applicable trainings.
• Performing related work as required.
• Representing the department professionally to the public.
• Nontraditional hours to accommodate client schedules are mandated as a part of this position.
• Other duties as assigned.
• High School Diploma or equivalency
• The candidate must pass all clearances as outlined in the Child Protective Services Law and a pre-employment drug screen.