The Pennsylvania Health Insurance Exchange Authority (Pennie) is a state-affiliated entity established in 2019 by Act 42 to create a state-based insurance exchange, reduce costs and better support the needs of consumers purchasing health insurance in the individual market.

Pennie aims to ensure a stable and accessible individual insurance market and to improve affordability for the hundreds of thousands of Pennsylvanians who rely on it for health coverage. More information on Pennie can be found at https://agency.pennie.com/.

SPECIAL NOTIFICATION: This position is exempt from the provisions of Pennsylvania State Civil Service and its’ selection shall be made by and the incumbent shall serve at the pleasure of the Executive Director of the PA Health Insurance Exchange.

POSITION SUMMARY: The work of this position focuses on supporting broadly efforts currently underway in Pennie’s Project Management Office (PMO). This position would assist the supervisor and other senior staff in managing aspects of multiple marketing and communications projects and vendor activity, including contractual deliverables, vendor compliance, engagement, oversight, and performance for Pennie.

POSITION RESPONSIBILITIES:

• Support the management of Pennie’s contractual deliverables process including review of deliverables, ensuring vendor and Pennie timeliness on reviews, and assisting in monitoring the success of contracted projects and selected vendors.

• Assist with project management support to the marketing and communications business areas, especially with regard to status reporting, tracking to timelines and report out meetings related to customer communication efforts.

• Monitor and track the completion of project goals, timelines, and action items across organizational business areas, including marketing and communications and any interactions with other appropriate business areas.

• Act as a liaison between staff and other key stakeholders when communicating delays or timeliness in the completion of project goals, timelines, and action items.

• Participate in planning, defining, and managing project scope and perform quality control activities.

• Assist with project costs to ensure that the project remains on budget and that expenditures are in line with both federal resources and guidelines.

• Ensure proper change management processes are executed throughout the project life cycle.

• Monitor compliance with all contractual requirements, vendor performance, and reports.

• Analyze projects, report on project scope, budget, risks, and available resources.

• Maintain a working relationship with vendors, including but not limited to our market and creative services vendors, to promote and maintain a high level of engagement.

• Recommend strategic recommendations for multiple Pennie projects.

• Participate in the conduct of various types of presentations as requested.

• Maintain quality service by following organization standards.

• Perform other related duties as assigned.

ESSENTIAL FUNCTIONS:

• Assist with oversight of contractual deliverables process for Pennie.

• Provide project management support to the external affairs business area, especially with regard to customer communication efforts and marketing initiatives.

• Participate in managing multiple complex priority projects and respond to changes quickly and effectively.

• Assist in ensuring projects remain within budgetary guidelines and federal requirements.

• Assist in addressing project issues and ensure on-going communications between all involved parties.

• Maintain working relationship with vendors to promote a high level of engagement.

• Monitor compliance with contractual requirements, vendor performance, and required reports.

• Communicate effectively orally.

• Communicate effectively in writing.

SALARY AND BENEFITS:

Salary: Commensurate with experience

Benefits:

Health & Wellness
We offer a comprehensive benefits package, including health coverage, vision, dental, and wellness programs.*

Work/Life Balance
We understand that there is more to life than work – and we want you to enjoy it!
We offer paid vacation days, paid sick days, military leave, as well as paid time off for most major U.S. holidays. Alternate work schedules and telecommuting arrangements are available for certain positions.

Other Rewards
Commonwealth employees enjoy many other rewards, including opportunities for recognition, workplace charitable giving, and even special employee-only discounts.

For more information about benefits, health and wellness, work-life balance, career development, and other rewards go to www.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

LOCATION/ TRAVEL: This position is based in Pennsylvania. Candidates should maintain a Pennsylvania residence. Periodic travel in-state and out-of-state may be required.

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

QUALIFICATIONS / REQUIREMENTS:

• Bachelor's degree; and

• Proficiency with Microsoft Project, Visio, PowerPoint, Excel, Word, and other Office tools.

Preferred Qualifications:

• Project Management Professional (PMP) or equivalent.

• Strong time management, self-accountability, written and verbal skills are highly preferred, as they are integral to the success of this position.

• Understanding of IT and operations project management support, federal audit requirements, audit management and PA’s health insurance market is preferred.

Work Remotely:

• Yes